Business Productivity Tools: Discover 8 Effective Alternatives

business productivity tools

This comprehensive guide will explore 8 highly effective alternatives to traditional Business Productivity Software. We’ll delve into each tool’s unique features, benefits, and potential drawbacks to help you make informed choices for your organization. Additionally, we’ll address frequently asked questions (FAQs) about these tools, providing a well-rounded understanding of how they can transform your workflow. To support our insights, we’ve included relevant statistics and external reference links, ensuring you have access to the most up-to-date and credible information. Let’s discover the best Business Productivity Software to take your business to the next level.

What do business productivity tools mean?

Leading business productivity tools, such as those adopted by companies like SoftwareSuggest, Netflix, and Boiler Room, have played a pivotal role in their success. This is hardly surprising, considering integrating IoT technologies alone has boosted productivity by 46%. Furthermore, a substantial 75% of global enterprises are actively planning to incorporate additional productivity tools in the near future.

In the professional realm, productivity is a highly sought-after quality that brings satisfaction and accomplishment. Yet, achieving optimal productivity is a formidable challenge. The human brain is inherently prone to distraction, with ever-diminishing attention spans and a propensity for quick diversions. So, how can we effectively tackle increasingly complex and critical tasks while still making time for enjoyable activities?

Effective Tools for Managing Distractions and Enhancing Productivity

1. ProofHub

It’s a common experience to feel overwhelmed and disorganized while working on or managing projects. To address these challenges, ProofHub offers an integrated solution as both project and task management software.


  • Centralized project management: Easily manage all project components from one platform.
  • Task tracking: Stay on top of project tasks, monitor progress, and receive status updates.
  • Streamlined information: Access all your project, team, and work-related data in one convenient location.


  • Limited user capacity: Note that there’s a restriction on the number of users.


Standard- $50 per month

2. nTask

Balancing productivity amidst the complexities of a project can be challenging. Fortunately, employing a project management application like nTask can be a game-changer. This comprehensive project management and task management tool empowers you to oversee all project facets from a single platform, ensuring you can effectively manage tasks, monitor progress, and stay updated.


  • Employee timesheets and time tracking functionality.
  • Meeting tools that facilitate agenda creation, discussion topics, and action item tracking.
  • Task lists for streamlined organization.


  • Consideration for cost as it may be relatively expensive.


$3 to $8 per month per member

3. Infinity

Infinity is a platform that fosters team cohesion and keeps everyone well-informed, ultimately enhancing daily productivity. It stands out with advantages such as improved teamwork, efficient work management, and the integration of Clockify for time tracking.


  • Productivity measurement through work efficiency.
  • Rapid document access, chart, and graph creation for project visualization and collaborative features.
  • Streamlining tasks and optimizing workflow.


  • Limited variety of tools available.

4. GanttPro

Maintaining alignment within your team is paramount. When you and your team are aligned, it minimizes the time spent deciphering what’s happening, thus optimizing productivity. A visually appealing Gantt chart timeline provides a transparent view of the project’s progress, and collaboration options ensure no information is overlooked.


  • Efficient assignment and task management.
  • Seamless team collaboration through comments, file sharing, and notifications.
  • Personal task time tracking and calendar management.


  • Limitations in exporting and sharing resources via public URLs.


USD 7.99 per month per user

5. Calendar

Utilizing a digital calendar or time management tool can sometimes feel time-consuming, constantly inputting and updating information. However, Calendar offers an AI-powered solution that learns your schedule, automating the organization, booking, and updating of meetings and activities on your calendar.


  • Seamless integration with exchange calendars and customizable visibility settings.
  • Analytics tools for in-depth calendar data analysis, revealing time spent with individuals and in meetings.
  • Compatibility with email, project management, communication apps, and popular digital calendars like Google Calendar, Outlook, and iCal.


  • Limited functionality in terms of time scheduling.

6. HubSpot’s Marketing Hub

HubSpot’s Marketing Hub stands out as the ultimate team collaboration tool for initiating, running, and sustaining marketing campaigns. It seamlessly connects with HubSpot’s all-in-one CRM tool, enabling your team to oversee the entire customer journey, from website browsing to tool sign-ups.


  • Facilitates data sharing among sales, customer service, and marketing teams.
  • Robust contact management and a comprehensive contact database.
  • Streamlined communication with shared conversations for each contact.


  • Limited tool integrations without the need for coding expertise.


Varies between $800 for professionall user to $3600 for enterprises per month

7. Slack

Slack, developed by Slack Technologies and now owned by Salesforce, originally designed for business communication, has also evolved into a versatile platform used for community interactions. It is an excellent team collaboration tool, streamlining all team conversations and offering integrations with popular programs such as Google Drive, Dropbox, and Box.


  • Facilitates casual chitchat and group interactions.
  • Provides the ability to create reminders for important tasks.
  • Allows users to highlight specific words for notifications during conversations.


  • Encounters occasional access issues on Windows platforms.


US $245.25 per month

8. Shift

Shift is a desktop application designed to optimize your accounts, apps, and workflows, offering a streamlined and aesthetically pleasing approach to managing your digital life. It allows seamless switching between multiple Office 365, Gmail, and Outlook accounts while connecting all your email accounts, favorite websites, and applications.


  • Cross-platform support for MacOS, Windows, and Linux users.
  • A unified hub for managing all your applications and accounts.
  • Efficient unified search across all your Google accounts for easy information retrieval.
  • Focused web tabs browsing for enhanced productivity.


  • Limited accessibility may be a drawback for some users.

In Conclusion

Effective tools are those that your team willingly adopts to tackle challenging issues. As a leader, introducing tools that prove to be ineffective or unpopular can disrupt established workflows and impede productivity. It is crucial, instead, to identify tools that align with your team’s specific needs and gradually introduce them, encouraging collaboration and active participation. You can concentrate on leading the team and meeting deadlines when everyone collaborates effectively.

Our comprehensive SaaS platform guidance is tailored to suit your business requirements, whether you are in the early stages or an established company. Our SaaS consulting services provide holistic solutions to support your growth and enhance productivity.


Which office productivity tool is the most widely used?

For nearly three decades, Microsoft’s Office Suite has held the dominant position in the global creation of digital content, making it the standard writing tool thanks to its market dominance and continuous product development.

Is PowerPoint a productivity tool?

Yes, PowerPoint serves as a valuable productivity tool. It enables more effective communication of goals and objectives, facilitates performance reviews, and helps align team members with less effort, primarily through visual aids.

How are corporate productivity metrics determined?

Corporate productivity metrics are calculated by dividing the average production achieved during a specific period by the expenses incurred or the resources utilized, such as staff, during that same period. This calculation helps gauge the organization’s overall productivity.