Tools for Freelancers: 12 Excellent Alternatives to Consider

freelancer tools

In the dynamic world of freelancing, having the right set of tools at your disposal can make all the difference in productivity, efficiency, and overall success. As the freelance landscape continues to evolve, staying updated with the latest and greatest resources is essential. This article will introduce you to 12 excellent alternatives to some of the most popular freelancer tools in 2023. These alternatives have been carefully curated to help you navigate your freelance journey precisely and easily. Whether you’re a seasoned freelancer or just starting, these tools can significantly enhance your workflow and boost your career prospects. So, let’s dive in and explore these game-changing resources poised to empower freelancers in 2023.

Statistics show that freelancing is on the rise, with Forbs reporting a 23% increase in the number of freelancers over the past year. This trend underscores the importance of equipping oneself with the best tools to thrive in this competitive arena.

To enhance your work organization, uncover the leading 12 freelancer tools.


Let’s kick things off with a fundamental aspect of freelancing: invoicing. Handling invoices can become a hassle, especially if you must be better-versed in accounting and dealing with multiple clients. That’s where comes into play. It’s a free tool designed to create polished quotes and invoices effortlessly. You input the necessary information, and generates exportable documents in various formats.

But wait, there’s more! This solution also includes CRM features to help you save and monitor your business opportunities. It’s an excellent tool for staying on top of your prospecting campaigns.

Moreover, provides insights into your business’s financial health, turnover trends, and the number of new customers acquired each month. Its user-friendly interface simplifies access to customer details, invoices (both paid and pending), quotes, and more. In short, covers all your essential invoicing needs and offers valuable business insights.


Before you can start invoicing your freelance services, it’s crucial to establish your rates. However, determining their hourly rate can take a lot of work for novice freelancers. This is where comes to the rescue. This user-friendly and straightforward website simplifies calculating your hourly rate with just a few clicks, aligning it with your desired income.

To make this calculation, the tool will prompt you for details such as

  • Your expenses (excluding taxes)
  • Your legal status
  • Your profession
  • The number of hours you bill per week
  • The number of vacation weeks you plan to take


Understanding a client’s requirements can sometimes be a challenging task. To ensure you meet their needs and outline your services effectively, a crucial document comes into play: specifications.

For this purpose, the platform proves invaluable. It offers templates tailored to various service types, such as writing, translation, print projects, website creation, logo or graphic design, and strategy development. Using these templates, you can comprehensively define the mission’s parameters, ultimately guaranteeing customer satisfaction.

4. Google Agenda

Efficient time management is paramount for freelancers, considering the multitude of daily tasks they face. Google Calendar, a cloud-based solution, is a formidable ally. It aids in organizing your days by enabling you to create to-do lists, incorporate weekly assignments, and schedule appointments, all with the added benefit of timely alerts to ensure you never miss a beat.

Google Calendar doesn’t stop there; it also facilitates scheduling free Google Meets for client meetings and partner collaborations, which is particularly useful for regular videoconferences. Furthermore, the platform automatically integrates events received via email into your schedule, complete with a 30-minute notification before each appointment. Its intuitive interface allows you to switch between daily, weekly, or monthly views to suit your needs.

5. Google Drive

For cloud-based document and file storage, Google Drive is an excellent choice. It offers a generous 15GB of free space. It seamlessly integrates with other Google Suite applications like Google Docs, Sheets, and Slides, providing a comprehensive and free office suite for essential office tasks.

One of its key strengths lies in its collaborative features, allowing multiple users to work on the same document simultaneously with real-time updates. Google Drive also simplifies sharing large files by generating shareable links for clients or partners. This feature proves especially beneficial for freelancers who require remote access to their files while constantly on the go.

6. Asana

If juggling multiple projects involving numerous collaborators, Asana emerges as the perfect solution for overseeing large-scale missions, team management, and meeting critical deadlines. Asana operates through organized boards categorized by projects or clients, allowing you to break down your primary mission into distinct tasks, each with its due date. Additionally, you can schedule email reminders to help you stay on top of your tasks and prevent delays, making it an invaluable tool for project management.

7. Trello

Trello offers a user-friendly alternative to project management, particularly suitable for freelancers engaged in remote collaboration with clients. This tool simplifies workflow creation with its straightforward structure: board, lists, and cards.

To keep clients informed about mission progress, you can utilize labels like “In progress,” “To be validated,” or “OK.” This feature also aids in tracking team members’ task advancement. Moreover, Trello’s versatility extends beyond project management; it can function as a CRM system and content calendar through integrations with platforms like Hootsuite, Evernote, Zoho, Microsoft Teams, and Salesforce. This makes Trello an excellent choice for writing, translation, community management, and content management professionals.

8. Slack

If you’re searching for a versatile tool to streamline customer communication and management, look no further than Slack. It’s equally valuable for team collaboration when working with fellow freelancers or agencies. Slack’s strength lies in its ability to create rooms and channels, effectively grouping your contacts for more efficient activity management.

This tool also seamlessly integrates with various platforms, including Google Drive, Google Calendar, Trello, Asana, Salesforce, HubSpot, Twitter, and Teams. This integration capability lets you establish connections and automated workflows across your services. Slack is a unified solution that saves time and enhances productivity in your day-to-day customer relationship management.

9. Voila Norbert

Voila Norbert serves as an email address search engine, simplifying obtaining decision-makers’ email addresses within a company. Just input the company’s name and website, and Norbert swiftly delivers the relevant email contact. This tool proves invaluable for bypassing gatekeepers or enhancing your B2B prospecting efforts.

What’s more, Voila Norbert transforms into a CRM, enabling you to schedule and send emails to newly discovered prospects. You can also segment addresses to qualify your contacts better and initiate personalized campaigns.

In addition to business leaders’ emails, the tool assists in identifying key influencers and bloggers within specific industries, making it especially handy for those offering influencer marketing services or seeking online networking opportunities.

10. Prospero

Once you’ve identified your prospects, whether with or without Norbert’s assistance, Prospero steps in to assist you in crafting compelling proposals. This tool streamlines the process of swiftly creating professional and appealing offers to persuade your potential clients. Prospero offers a range of templates you can personalize with your logo and services. You input details regarding pricing, the scope of the project, and the completion timeline, and the tool automatically generates a tailored proposal based on your inputs.

What sets Prospero apart is its ability to provide performance insights on your proposals, allowing you to track:

  • When your proposal is opened.
  • The number of times it has been viewed.
  • The time spent reading it.

Furthermore, if your offer wins over your client, you can seamlessly convert it into an invoice with just a single click. Prospero simplifies the proposal process and provides valuable data to optimize client interactions.

11. Rescuetime

Effective time management is crucial to boost your productivity as a freelancer, especially if you bill clients hourly. Rescuetime comes to the rescue by meticulously tracking your daily activities, including time spent on websites, applications, and social networks. This serves two vital purposes:

  • Identifying sources of distraction that may hinder your productivity.
  • Keep tabs on the time allocated to specific clients, particularly if you utilize distinct sites or apps for each.

Leveraging this data, Rescuetime also allows blocking apps and websites that could potentially divert your focus during work hours. It’s a valuable tool for enhancing your time management and productivity as a freelancer.

12. Timeney

While Rescuetime aids in productivity control, Timeneye takes your time management to the next level by providing precise hour tracking for project execution. This tool is ideal for managing billable hours and enhancing future project quotes. Timeneye is user-friendly; you merely input project details and the associated tasks. The rest is handled by Timeneye, meticulously monitoring the time dedicated to each task.

Timeneye also offers a useful feature for tracking phone call durations, making it versatile for various freelancing needs. If your projects involve collaboration with multiple team members, Timeneye records their individual time contributions to tasks. After tracking, you receive a comprehensive report detailing project work hours, different phases, and your team’s logged hours. This information is invaluable for optimizing time-consuming tasks, refining project organization, or revising budgets for upcoming projects. Timeneye is an indispensable tool for freelancers seeking precise time management and project analysis capabilities.


In freelancing, you take on the responsibility of running your business independently. These top 12 freelancer tools empower you to expand your clientele while efficiently managing crucial administrative tasks essential to your business’s success.

If you require further assistance with your startup journey, don’t hesitate to consult an expert in marketing consultancy. They can provide invaluable insights to help kickstart your business.